The award provides three-years of support to a named postdoctoral researcher at a non-profit university or research institution. The award is paid to the non-profit university or research institution where the researcher is carrying out their project and is solely for the benefit of the named researcher. It is not a gift or donation and should not be classified as such.
The total award amount effective August 2021 is $201,000 ($67,000/year). The awardee’s salary/stipend total is $171,000 ($57,000/year) and a research allowance of $30,000 ($10,000/year) is provided. LSRF mails payments quarterly to the awardee’s host institution beginning August 1st. Each payment includes an award reference provided by the host institution along with the awardee’s name.
The award is not activated until LSRF receives the signed Institutional Agreement from the institutional officer who will administer the award. The award activation date is August 1st. This is our only activation date.
Use of Research Allowance
LSRF provides a $10,000/year research allowance for the awardee’s use exclusively. This allowance is to be used at the awardee’s discretion, no overhead (indirect costs) may be taken from this money by the host institution. The awardee will follow host institution purchasing and reimbursement procedures and is expected to abide by host institution rules and regulations regarding the purchase of hazardous reagents and research involving vertebrate animals or the use of human tissue.
Allowable expenses include: initial travel/move to the lab, travel to scientific meetings or conferences including the LSRF Annual Meeting or visit to the sponsor, publication costs, standard lab supplies and consumables, core facility expenses and small equipment items including computers, laptops, tablets and printers. The awardee may also choose to use up to $3,000/year of their research allowance to be reimbursed for their out-of-pocket healthcare and childcare expenses. This is optional, not required. Out of pocket healthcare costs comprise co-pays, prescriptions, the difference between an in-network or out-of-network procedure or healthcare provider or other healthcare fees not included in their chosen healthcare plan. Childcare expenses may include regular childcare costs, unexpected sitter or childcare late fees incurred if the researcher must stay later than expected in the lab completing an experiment, or childcare costs required to allow the awardee to attend a meeting or conference. This would include covering economy travel for an infant or toddler and childcare provider to accompany the awardee to a scientific meeting or conference.
It is expected that the host institution will cover their cost of the awardee’s health/fringe benefits.
The award may not be used for any other salary but the awardee, nor is it meant to provide general support for the research supervisor or lab. All equipment purchased with the research allowance funds is considered the awardee’s property to take with them at the end of the award period.
An LSRF awardee may choose to have up to $5,000/year withheld by LSRF from their award, to be set aside in an escrow account at LSRF. The awardee must let LSRF and their institution financial office know by April 15th of each award year if they wish to have funds withheld and how much to set aside. LSRF will hold back the requested amount from the May payment. The awardee may choose a different amount to set aside each year and may choose to set aside funds in only one, two or all three years.
These funds are held for up to seven (7) years after the award period ends. Once a former awardee establishes an independent faculty position at a non-profit institution the funds are then transferred to the new institution as a gift in support of the former awardee’s research program. No further accounting is required once the escrow funds are transferred.
Awardee Employment Status
The host institution determines the awardee’s employment classification however, the terms of the LSRF award do not prevent an awardee from being classified as an employee of your host institution, nor does our award specify that the salary/stipend is “not for services rendered” and you accept that you may have income and FICA tax deducted from your pay. The salary may be supplemented by the host institution or supervisor/mentor to meet the host institution stipend levels but LSRF must be the main source of support, you may not hold another postdoctoral award concurrent with the LSRF award and your salary may not be less than the LSRF stipend levels. You may apply for supplemental funding, such as a meeting travel award, without jeopardizing your LSRF award status.
The host institution will determine what type of visa is required by the awardee for legal employment and ensure that the awardee remains in good standing.
Patents and Intellectual Property
The award may not be used to support research where a patent agreement exists with a commercial profit-making concern or other intellectual property agreement with a commercial, profit-making company. Any patents resulting from the research carried out under this award revert to the university or institution that is host for your research. Standard MTA agreements necessary to obtain reagents for your research are exempt from these restrictions.
Each year a brief financial and scientific report will be provided to LSRF by the institution and the awardee. The awardee will provide the scientific report and the host institution financial office or sponsored programs office will provide the financial summary.
Scientific: The scientific report will be one to five pages, figures optional, summarizing progress on the project over the past award year and will include a list of i) publications resulting from the project, ii) presentations of the awardee’s work at local, national or international meetings, and iii) any patents resulting from the awardee’s project. This report is collected via a google form and a notice will be emailed to the awardee, supervisor, and financial contact approximately 30 days in advance of the due date.
Financial: An Excel template is provided for the financial report. The amount spent for each of the following categories should be given: salary/stipend ($57,000) and from the research allowance ($10,000): initial travel/move to the lab, awardee out-of-pocket healthcare costs and childcare expenses (maximum of $3,000/year), travel to scientific meetings, publication costs, lab supplies and other research expenses. Any other expenses should be explained. Funds remaining at the end of each award year may be carried over from one year to the next. Funds remaining at the end of the three-year award period must be returned to LSRF along with the final financial report. The annual expense statement must be signed by an authorized official – electronic signatures are acceptable. This report is collected by email and a notice will be emailed to the awardee, supervisor, and financial contact approximately 30 days in advance of the due date.
Year 2 and year 3 funds will not be released until both the financial and scientific reports are received each year. The reports may arrive separately.
Additional Award Requirements
All publications, poster sessions, or other presentations that authored during your award period must include an acknowledgment of the funding. Additional details will be provided in the award letter and agreement. The awardee also agrees to visit their sponsor at a place and time convenient to both of you for one day each year. It is understood that the sponsor will initiate this meeting.
All awardees are expected to attend a 2-day annual meeting of the Foundation each year and will be asked to present their research by way of a poster in years one and two and a short talk in year three. These meeting are attended by awardees and LSRF officers and staff. Sponsor representatives, LSRF board members and the LSRF peer review committee are also invited to attend. Meeting dates are provided several months in advance and additional details are provided when appropriate.
If the fellowship is terminated prematurely for any reason LSRF must be notified immediately. It is the awardee’s and institution’s responsibility to see that unused funds are returned to LSRF.
LSRF allows an awardee to transfer their award to a new lab, institution and mentor. LSRF must be notified in advance of any changes. Remember that LSRF will not support a non-US citizen in a non-US laboratory.
To initiate an award transfer LSRF requires:
- proposed date for the transfer/beginning at the new institution
- name and contact information of the new mentor and name of the new institution
- name and contact information for a financial officer at the new institution
- new project title and abstract, if applicable.
- brief letter from the new mentor confirming acceptance of the researcher into their lab and assuring LSRF that the researcher will have access to all necessary space, equipment and resources to complete their project.
LSRF will generate a revised award letter and institutional agreement to the new host institution outlining the award amount available for transfer, proposed new start date and reporting requirements.
PLEASE NOTE – In the event of an award transfer LSRF will not forward additional funds to the current host institution beyond the amount due at the time of the award transfer. If the researcher has ‘overspent’ their research allowance that amount must be absorbed by the current host institution.